Durham University

Data Protection

Durham University is registered under the Data Protection Act and is committed to protecting your personal information. The University has a Data Protection Policy which sets out how personal information is collected, processed, and cared for, and how the requirements of data protection legislation are met.   
How do we acquire your information? 

A substantial amount of the information we hold is supplied to us when students apply through UCAS for a place at the University and when they enrol for their courses. This is explained in the UCAS privacy statement. We also acquire information from you when you choose to give it to us, either online via the Dunelm Net Community or by email, telephone, in person, in writing, or in response to fundraising campaigns.
Any information that we hold about you is treated with the highest standards of care. We want you to receive the full benefits of being an alumnus of Durham University, while also ensuring that your personal privacy is never compromised.

What do we do with your information? 

We use your information for the following alumni relations and fundraising purposes.
  • Sending you alumni publications
  • Conducting alumni surveys
  • Conducting fundraising appeals
  • Telling you about alumni reunions and events which may be of interest to you
  • Sending  you emails about University news and events
  • Providing you with information regarding alumni groups which may be of interest to you

Sharing your information 

We currently only disclose your information for two reasons and have robust protections such as encryption in place when your information is shared. We are required to disclose some information regarding recent graduates to the Higher Education Statistics Agency for the purpose of a survey of new graduates. We also share some of your information with our partners within Durham University’s supplier framework in order to facilitate the distribution of our alumni publications. We will only share information about you that is relevant and no more than is required for the purpose. Our partners are subject to rigorous contractual agreements which ensure that your information is always cared for and protected.

Your rights

You have a number of rights with regards to what information we hold about you and how we use your information. You have a right to object to us processing or using your information for any of the purposes listed above, or you can advise us of any specific preferences you may have regarding how we use your information. If you do not wish for us to hold any information about you, you have the right to request that we remove your information from our records. To exercise your rights or for more information please contact the University by email at operations.helpdesk@durham.ac.uk or at the following address:

Data Security Officer 
Development and Alumni Relations Office
Durham University 
Palatine Centre
Stockton Road

Requests for information 

Under the Data Protection Act, you have the right to request us to provide you with details of the personal information that we hold about you. If you would like to make a request for your personal information or find out more about Data Protection at the University, please see the University’s Data Protection webpages. The University applies an administrative charge for this service.

This statement is reviewed at least annually

Last reviewed August 2014