Durham University

Privacy Notice

The Development and Alumni Relations Office (DARO) database contains personal data collected by Durham University during the course of our relationship with our students, alumni, donors and friends. Most of the information stored will have been obtained directly from you; some of the data may also have been obtained from publicly available sources. All data are held securely and in accordance with the Data Protection Act 1998.

What data do we record

The personal data stored and processed by Durham University may include:

  • biographic information consisting of your name and title;
  • your gender; your contact details;
  • information about your time at the University, and other education history;
  • your professional activities;
  • current and past interests and activities, which may include extracts from any related media stories;
  • family and spouse/partner details;
  • relationships to other alumni, donors and friends;
  • donor status and wealth assessment information;
  • records of communications and marketing activities by the University;
  • volunteering by you on behalf of the University;
  • your attendance at events.

Durham University does not collect and store credit/debit card details within the database. Bank account details are collected and stored in order to process Direct Debit payments when gifts are made by instalments.

How we use your information

Unless you have requested otherwise, your data are accessible to Durham University and its colleges, academic departments, faculties, recognised alumni societies, sports and other clubs associated with the University and are used and processed for a full range of alumni activities and programmes involving academic and administrative departments, and a full range of communications and marketing activity (by mail, email and telephone), including the sending of University publications and the notification of alumni events, fundraising programmes and for the promotion of benefits and services.

Tools may be used to monitor the effectiveness of Durham University’s communications with you, including email tracking which records when an email from us is opened and/or how many links are clicked within the message – the data from such tracking is used in an anonymised and aggregated form.

Your data will not be disclosed to external organisations other than those acting as agents for the University. We are required to disclose some information regarding recent graduates to the Higher Education Statistics Agency for the purpose of a survey of new graduates. Durham University does not sell your data to third party organisations.

Durham University:

  • Is committed to holding your data securely and treating it with sensitivity;
  • Will only hold the data for as long as it is necessary for the above purposes; and
  • Aims to keep your data up to date and welcomes any update to your details you may wish to send it.

Visitors to our websites

When someone visits www.dunelm.org.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be transparent about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Use of cookies by the Development and Alumni Relations Office

You can read more about how we use cookies on our Cookies page.

Access to personal information

You have a right to request copies of the data held about you by Durham University. To do so please submit a Subject Access Request. Should you object to the holding of your data by Durham University, the use of your data for any or all of the above purposes, or should you wish to amend the type of communications you receive or the way in which Durham University contacts you, please contact alumni.ofice@durham.ac.uk.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 7 February 2017.

How to contact us

If you want to request information about our privacy policy you can email us or write to:

Development and Alumni Relations Office
The Palatine Centre
Stockton Road